Novartis Hiring for Regulatory Translation Coordinator

Novartis is inviting applications for the position of Regulatory Translation Coordinator at its Hyderabad office. The role supports the Regulatory Translation Solutions group by coordinating regulatory translation activities, maintaining documentation and trackers, managing invoices and purchase orders, and supporting the timely delivery of high-quality regulatory translations for product registration, maintenance, and launches worldwide.

Candidates with at least 3 years of administrative experience, particularly in Regulatory Affairs, and strong proficiency in Microsoft Office and Excel can apply.

Job Details

Position

Regulatory Translation Coordinator

The selected candidate will support regulatory translation operations through administrative coordination, document management, vendor communication, invoice processing, and translation project support.

Key Responsibilities

• Perform administrative and coordination activities to support the Regulatory Translation Solutions group.
• Manage access permissions for relevant associates to team repository folders and maintain access records.
• Organize and archive team documentation, including dispatch emails and surveys.
• Coordinate renewals of translation-related software licenses, including Trados Studio, Verifika, and dtSearch.
• Maintain operational trackers, including job lists, invoicing trackers, QC trackers, quality incident trackers, and contact lists.
• Assist team members with preparing reports and presentations.
• Handle invoices and create purchase orders (POs) on behalf of the Head of Regulatory Translations.
• Maintain invoice records and coordinate invoice-related matters with vendors and service providers.
• Assign urgent translation jobs to appropriate vendors when requested or in the absence of project managers.
• Perform quick formatting checks on outsourced translations before delivery.
• Support uploading and downloading files from relevant databases.

Eligibility and Qualifications

Candidates should have:

• At least 3 years of administrative experience.
• Experience in Regulatory Affairs, particularly administrative support.
• Strong proficiency in Microsoft Office tools.
• Proficiency in Excel.
• Strong organizational and problem-solving abilities.
• Commitment to quality and teamwork.

Required and Desired Skills

The following skills are relevant to this position:

• Regulatory Affairs Administration
• Microsoft Excel and Office Tools
• Document Management
• Regulatory Compliance
• Life Science
• Data Analysis
• Clinical Study Reports
• Operational Excellence
• Invoice and Purchase Order Management
• Vendor Coordination
• Quality Control and Documentation