Caidya is hiring for the position of Grants Specialist I for a home-based role in India. The position focuses on clinical trial investigator grant administration, site payment processing, study budget management, financial record maintenance, accruals, and forecasting.
The selected candidate will work with global Grants Administration teams and collaborate with Project Management, Contracts, Finance, Clinical, Legal, and other stakeholders throughout the clinical study lifecycle.
Job Details
| Particulars | Details |
|---|---|
| Company | Caidya |
| Job Title | Grants Specialist I |
| Requisition ID | 8596 |
| Job Location | India |
| Work Mode | Remote / Home Based |
| Experience | Typically a minimum of 4 years |
| Qualification | College or university degree |
| Job Function | Clinical Trial Grants Administration and Site Payments |
Position
Grants Specialist I
The role involves coordinating investigator site payments, maintaining study financial records, managing grant payment accruals, preparing forecasts, and ensuring payment activities comply with contractual requirements and sponsor procedures.
Job Responsibilities
- Coordinate investigator site payments throughout the clinical study lifecycle and serve as the primary site payment contact for assigned studies.
- Review site contracts, study protocols, schedules of assessments, and payment terms to determine site payment requirements.
- Create and maintain study budget templates, individual site budgets, payee information, and payment schedules.
- Coordinate with Project Management, Finance, Contracts, and Legal teams to finalize site budgets and resolve payment-related requirements.
- Track executed site contracts and follow up on missing payment documentation.
- Develop and maintain site payment forecasting models using approved budgets, country allocations, study assumptions, and current study circumstances.
- Conduct quality control reviews of site budgets, invoices, payment schedules, and grant information.
- Review, verify, and process site payments in collaboration with Project Management and Finance.
- Respond to payment inquiries from study teams, sponsors, and clinical trial sites.
- Maintain and reconcile site financial records and supporting invoice documentation.
- Prepare, monitor, and reconcile grant payment accruals, including year-end accrual estimates.
- Provide payment documentation and financial records for audits and internal reviews.
- Support Grants Coordinators with study-level task direction and technical guidance when assigned.
Eligibility and Qualifications
Candidates applying for the Grants Specialist I position should meet the following requirements:
- Education: A college or university degree. A degree in healthcare, life sciences, finance, or a related field is an advantage.
- Experience: Typically at least four years of experience in clinical research, site payments, grant administration, finance, accounting, or a related function.
- Experience coordinating site payments and working with global study teams.
Equivalent combinations of education and relevant work experience may also be considered.
Required Skills
- Strong written and verbal communication skills in English.
- Knowledge of the clinical trial lifecycle.
- Strong computer skills, including Microsoft Office and site payment systems.
- Excellent attention to detail and quality control.
- Strong organizational skills and the ability to manage competing priorities.
- Effective communication and collaboration with global study teams.
- Problem-solving, coordination, facilitation, and escalation skills.
- Ability to interpret reports, identify issues, and coordinate corrective actions.
- Ability to work independently within approved procedures and delegated authority.
- Flexibility to accommodate changing priorities and study requirements.
Work Requirements
- Ability to work flexible hours to accommodate sponsor and study team requirements.
- Willingness to travel based on study and business needs.
- Ability to work remotely or in an office, as assigned.
- Minor lifting of less than 30 pounds may be required.
